Calendar of Section Affairs

The following provides a calendar of Section Affairs.

All Officers and Trustees
Director  - Chair - Chair Elect - Vice Chair 
  Past Chair - Secretary Treasurer - Exec. Mgr.
All Committee Chairs
Annual Meeting Committees
Allerton House  Membership and Directory
Audit Committee Nominating
Awards Safety and Emergency Planning
Bylaws Small Systems
Computer Conference SPLASH
Education Strategic Planning and Std. Practice Manual
Finance Student Activities
Fuller Award Teller
Historian Water For People
Illinois State Junior Science Fair Water Utility Council
All Officers and Trustees Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Initial Officers Training Meeting                        
Board Meetings                        
Budget Approval - Board                        
Regional Officers Meeting                        
                         
Director                        
Directors Report                        
Coordinate AWWA official representative's visit                        
                         
Chair Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Appoint Chairs of Committees
including Annual Meeting Committees 		                       
Schedule Board meetings and locations for the year                        
Conduct business meeting at Annual Meeting                        
Appoint Chair and members of Nominating Committee                        
Write column/articles for Splash                        
Attend AWWA, ACE Officers Meeting                        
Attend Allerton House planning meeting and conference                        
Attend Potable Water Operators Association Meeting                        
Notify candidates of election results                        
Review annual contract of Exec. Mgr.                        
     
     
     
Chair-Elect Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Ensure plaques, speaker gifts and awards are
ordered for Annual Meeting 		                       
Complete Annual Meeting arrangements                        
Annual Meeting critique/report                        
Solicit input/select next year's Committee Chairs                        
                         
   
Vice-Chair Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Select members of Technical Program Committee                        
Select chair of Spouse or Guest Program                        
Complete Technical Program Arrangements                        
                         
Past-Chair Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Review and recommend changes in Section
Strategic Plan to SP/SPM Committee and
Board of Trustees 		                       
Review and recommend any changes to
Standard Practices Manual to SP/SPM
Committee and Board of Trustees 		                       
                         
Secretary Treasurer Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Prepare for and attend  Annual Audit                        
Submit claim for additional allotment
to Exec. Mgr. for preparation to AWWA 		                       
Prepare minutes of Board meetings                        
Review ballot and biographical info for
election of Officers for accuracy 		                       
Submit claim for section allotment
and associate allotment 		                       
                         
Executive Manager Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Prepare board agenda for chair review and distribution                        
Arrange new signature cards for officers      
Prepare and mail Board Update            
   
Submit Summary Report of Cash Receipts
and Disbursements as directed by Secretary
Treasurer  		                       
Schedule audit by Audit Committee                        
Prepare standard report of Ann. Mtg. and submit to AWWA                        
Prepare annual tax return                        
Update SPM on ISAWWA website                        
Arrange Section Breakfast at ACE                        
Mail election ballot and biographies of
candidates to membership 		                       
Mail Annual Meeting Package to members                        
Order name tags for new officers/trustees                        
Prepare and mail all seminar announcements                        
                       
All Committee Chairs Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Select committee members, set goals and objectives                        
Develop implementation and business plans to meet
goals and objectives 		                       
Budget requests to the Exec. Mgr.                        
Correspondence and files to successor                        
                       
Annual Meeting Committees                        
MAC Committee Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Plan and implement exhibit hall for Annual Meeting                        
Plan and host Fun Night for Annual Meeting                        
Work with WFP Committee to coordinate silent auction at Annual Meeting                        
                       
Greeter Committee Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Greet and assist members arriving and attending Annual Meeting                        
                       
Registration  Committee                        
Conduct registration at Annual Meeting                        
                       
Spouse/Guest Program Committee                        
Develop and host spouse/guest program or hospitality area or events at Annual Meeting                        
                       
Technical Arrangements Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Arrange for and operate audio/visual equipment at Annual Meeting                        
Arrange for and orient room monitors for Annual Meeting                        
Prepare needed signage and nameplates for Annual Meeting                        
Prepare best paper award nomination forms, collect and forward to Awards Committee Chair                        
                       
Technical Program Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Recruit a technical program committee to develop the Annual Meeting program, topics and speakers                        
Work with Exec. Mgr. on Annual Meeting program mailing brochure                        
Work with Exec. Mgr. on Annual Meeting on-site program.                        
Forward speaker information sheets to Technical Arrangements Committee for audio visual needs                        
                       
Tapping Contest Committee Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Recruit committee members and provide on-site assistance at Annual Meeting                        
Recruit tapping team contestants                        
Arrange for necessary supplies and safety equipment for tapping teams                        
Coordinate purchase of trophies with Exec. Mgr.                        
Provide information on winning times to SPLASH Editor                        
Coordinate public information campaign of tapping contest with Exec. Mgr.                        
                       
Taste Test Committee Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Recruit committee members and provide on-site assistance at Annual Meeting                        
Recruit contestants and distribute rules to contestants                        
Coordinate public information campaign of taste test with Exec. Mgr.                        
Recruit judges and distribute rules to judges                        
Provide information on winner to SPLASH Editor                        
Provide certificates or trophies to winning contestant                        
                       
                       
Allerton House Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Conduct planning meeting, develop implementation and business plans to meet goals and objectives                        
Prepare and mail programs                        
Conduct conference                        
                       
Audit Committee Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Conduct annual audit of Section finances                        
Prepare audit report to Chair                        
                       
Awards Committee Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Notify and solicit nominations for Section awards                        
Order and prepare all necessary plaques and certificates for Section awards                        
Order all necessary plaques for outgoing Board members and committee chairs                        
Order Fuller and Past Chair pins                        
Order Lincoln Bust for AWWA Officer and guest                        
                       
Bylaws Committee Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Recommend and prepare bylaw changes as needed.                        
                       
Computer Conference Committee Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Organize and recruit speakers and exhibitors for Annual Computer Conference                        
Prepare program draft for Exec. Mgr. to produce and distribute                        
                       
Education Committee Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Recruit members of committee from diverse sections of the state                        
Host educational seminars throughout the state                        
Host the operators pre-conference function at the Annual Meeting                        
Recruit speakers and develop topics for operators Pre-Conference                        
                       
Finance Committee Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Review the investment strategy of the Section                        
                       
Fuller Award Committee Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Seek open nominations                        
Conduct balloting                        
Prepare the award citation, order award plaque and send citation to  Section Services Rep. for inclusion in National Publication for Annual Conference                        
                       
Historian Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Update Section History                        
                       
Illinois State Junior Science Fair Committee Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Review Science Fair entries for application of drinking water                        
Assemble a volunteer judging team                        
Prepare announcement of award for award ceremony                        
Obtain certificates and/or prizes for winners                        
Send letters of notification to winners and to SPLASH magazine                        
                       
Membership and Directory Apr May June July Aug Sept Oct Nov Dec Jan Feb March
ISAWWA Membership Display at:  Annual Conference, IPWSOA, and Ill. Municipal League                        
                       
Nominating Committee Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Submit slate of Officers and Trustees w/biographical info to Exec. Mgr.                        
                       
Safety and Emergency Planning Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Organize safety seminars in coordination with the education committee.                        
                       
Small Systems Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Organize and recruit speakers for two small systems conferences.                        
                       
SPLASH Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Compile manuscript and advertising materials                        
Provide photography services for Splash                        
Assist Exec. Mgr. in recruitment of advertisers                        
                       
Strategic Planning and Std. Practice Manual Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Review SP and SPM                        
Submit revised SP to Officers and Board of Trustees                        
Distribute revisions to Exec. Mgr. for website update                        
                       
Student Activities Committee Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Organize and recruit speakers for 3 student nights at local universities.                        
Develop programs to offer exposure to the student of the industry and the Association                        
                       
Teller Committee Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Receive mail ballots and tabulate results reporting to Section Officers                        
                       
Teleconference Committee Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Coordinate downlink sites, handouts and onsite volunteers for AWWA sponsored teleconferences                        
                       
Water For People Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Coordinate the Silent Auction during the Annual meeting                        
Organize fund raising opportunities for Water For People                        
Coordinate the Silent Auction donation for the National Annual Conference and Expo                        
                       
Water Utility Council Apr May June July Aug Sept Oct Nov Dec Jan Feb March
Conduct annual organizational meeting                        
Coordinate the lobbyists activities with WUC goals                        
Recruit WUC candidates and forward same to nominating committee