| Strategic Plans | ||||||
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ILLINOIS SECTION AMERICAN WATER WORKS ASSOCIATION |
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| Chair | Chair Elect | Vice Chair | Director |
Secretary/ Treasurer |
Trustees | Past Chair |
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General Duties: The Chair will
conduct the affairs of the Section in accordance with the Section’s
Standard Practices Manual and will work with the Section Director to
ensure that the goals and objectives established by AWWA and by the
Section are diligently pursued and that AWWA directives are followed.
The Chair will represent the Section and will be its spokesperson
on matters of principle, policy, and objectives which may be established
by the Board in accordance with the Bylaws of the Section. Specific Duties: The Chair will ·
Preside at a minimum of five (5) meetings of the Executive
Board in accordance with the schedule of meetings established at the
beginning of his or her term. These
meetings are typically held on the last day of the annual conference, on
the day prior to Visitation Day, in September or October, in January or
February, and on the day preceding the subsequent year’s annual
conference. ·
Provide input to the Executive Director on the development
of the schedule of Board meetings for the year, the locations, and the
agenda for each meeting. ·
Preside at the general sessions of the annual meeting. ·
Appoint (or reappoint) all committee chairs, consulting with
the respective liaison officers or trustees, as appropriate, and
announce the appointments at the meeting of the Executive Board held on
the last day of the annual conference.
Confirm the appointment of liaison officers for each committee at
the same meeting, or appoint new liaison officers to replace retired
members of the Board. ·
Conduct a strategic planning meeting within 30 days after
taking office to review and revise the current goals and objectives of
each committee, and work with the appropriate liaison officer to ensure
that the goals and objectives established for each committee are being
diligently pursued. ·
Conduct periodic strategic planning meetings with members of
the Executive Board to review the Section’s Strategic Plan and to
review and revise the current goals and objectives of the Section. ·
Replace committee chairs who do not diligently pursue the
goals and objectives of the committee and of the Section. ·
Advise members of the Executive Board if they are not
fulfilling the obligations of their position; when necessary, recommend
that a member of the Executive Board be asked to resign and be replaced
in accordance with the Bylaws of the Section. ·
Represent the Section in as many water industry related
events as possible, including the AWWA Annual Conference and Exposition,
the AWWA Regional Officers’ Meeting; the Illinois Potable Water Supply
Operators Association annual meeting; and other Section meetings. ·
Attend the Illinois Section Lobby Day in Springfield, and
assist the Chair of the Water Utility Council to encourage participation
in Lobby Day by other officers, trustees and members of the Illinois
Section. ·
Prepare a column/report for each issue of SPLASH published
during the Chair’s term of office, and submit the article in a timely
manner to the Editor of SPLASH in accordance with the publication
schedule. ·
Perform any other duties which are necessary to promote the
objectives of AWWA and the Illinois Section and any actions which are
directed by the Executive Board as being in the best interests of the
Section. ·
Assist the Chair-Elect to be prepared to assume the duties
and responsibilities of the position of Chair. Approximate Commitment of Time: Chair-Elect General Duties: The Chair-Elect
will assist the Chair in conducting the affairs of the Section in
accordance with the Section’s Standard Practices Manual and ensure
that the goals and objectives established by AWWA and by the Section are
diligently pursued. The
Chair-Elect will act in the absence of the Chair to represent the
Section and to be its spokesperson on matters of principle, policy, and
objectives which may be established by the Board in accordance with the
Bylaws of the Section. The
Chair-Elect will participate in all Section and AWWA activities to the
fullest extent possible. Specific Duties: The Chair-Elect
will ·
Attend all regularly scheduled and special meetings of the
Executive Board, unless acceptable notification has been provided to the
Chair or the Secretary-Treasurer of an unavoidable absence. ·
Preside at meetings of the Executive Board in the absence of
the Chair. ·
Coordinate all activities relating to the annual meeting in
the upcoming year, including providing assistance to the Vice Chair on
the development of the technical program;
working with the Vice Chair and Executive Director on developing
the schedule of meetings, general sessions, and guest speakers; working
with Executive Director to coordinate meeting rooms, exhibit space,
meals and guest accommodations; assisting the Vice Chair in the
appointment of subcommittees,
as necessary, to ensure a successful annual meeting. ·
Coordinate with the Executive Director to ensure that all
presentations and awards to be given at the annual meeting are ordered,
including a gift for the visiting AWWA representative and spouse,
plaques for outgoing members of the Board, and any other gifts and
awards deemed appropriate. ·
If possible, attend the Illinois Section Lobby Day in
Springfield as a representative of ISAWWA. ·
Represent the Section at the AWWA Regional Officers Meeting
as well as officer meetings held during the AWWA annual conference, if
possible. ·
Perform other duties that may be assigned by the Section
Chair, and work with the Section Chair, to the greatest extent possible,
to become fully acquainted with the responsibilities of the position of
Section Chair. ·
Assist the Vice Chair to be prepared to assume the duties
and responsibilities of the position of Chair-Elect. Approximate Commitment of Time: Term and Qualifications:
The Vice Chair of the Illinois Section AWWA will serve a one-year
term that commences on the last day of the annual ISAWWA conference and
terminates on the last day of the annual conference of the subsequent
year, or on the date his or her successor is installed as Vice Chair,
whichever is later. Prior to
being installed as Chair-Elect, the candidate will have served an
elected term as a Trustee or Secretary-Treasurer of the Section, or meet
other criteria set forth in the Section Bylaws. Specific Duties: The Vice Chair
will ·
Attend all regularly scheduled and special meetings of the
Executive Board, unless acceptable notification has been provided to the
Chair or the Secretary-Treasurer of an unavoidable absence. ·
Serve as Chair for the Technical Program Committee for the
annual meeting. ·
Coordinate with the Chair-Elect on all other activities
relating to the annual meeting in the upcoming year, including meeting
room and exhibit space requirements. ·
If possible, attend the Illinois Section Lobby Day in
Springfield as a representative of ISAWWA. ·
Represent the Section at the AWWA Regional Officers Meeting
as well as officer meetings held during the AWWA annual conference, if
possible. Past
Chair General Duties: The Past Chair
will assist the Chair in conducting the affairs of the Section in
accordance with the Section’s Standard Practices Manual and ensure
that the goals and objectives established by AWWA and by the Section are
diligently pursued. The Past
Chair will participate in all Section and AWWA activities to the fullest
extent possible. Specific Duties: The Past Chair
will ·
Attend all regularly scheduled and special meetings of the
Executive Board, unless acceptable notification has been provided to the
Chair or the Secretary-Treasurer of an unavoidable absence. ·
Serve as Chair of the Nominating
Committee and of the Strategic Planning/Standard Practices Manual Review
Committee, subject to appointment by the Section Chair, and serve as a
member of the Section’s Fuller Award Committee. ·
Review and coordinate updating of the Section’s Standard
Practices Manual; provide updated information to the Executive Director
so that changes can be incorporated and revised Manuals distributed to
all members of the Executive Board within 60 days of taking office. ·
Review the Section’s strategic plan and assist the Chair
to prepare for the strategic planning meeting that will be held within
30 days of taking office. Make
recommendations to the Chair on changes in the Section’s strategic
plan. ·
Coordinate the Past Chair breakfast at the annual meeting. ·
If possible, attend the Illinois Section Lobby Day in
Springfield as a representative of ISAWWA. ·
Represent the Section at the AWWA Regional Officers Meeting
as well as officer meetings held during the AWWA annual conference, if
possible. ·
Perform other duties that may be assigned by the Section
Chair. Approximate Commitment of Time: Term and Qualifications:
The Director of the Illinois Section AWWA will serve a three-year
term as specified by the Bylaws of the American Water Works Association.
Prior to being installed as Director, the candidate will have
served or be serving as Chair of the Section, or meet other criteria set
forth in the Section Bylaws. General Duties: The Director
will be the Section’s representative at meetings of the AWWA Board of
Directors. The Director will
assist the Chair and the Executive Board in conducting the affairs of
the Section in accordance with the Section’s Standard Practices Manual
and ensure that the goals and objectives established by AWWA and by the
Section are diligently pursued. The
Director will participate in all Section and AWWA activities to the
fullest extent possible. Specific Duties: The Director
will ·
Attend meetings of the AWWA Board of Directors and act as
the Section’s representative. ·
Participate in the election of AWWA officers at the winter
meeting of the AWWA Board. ·
Participate in AWWA national committees. ·
Advise the membership of the Illinois Section of openings on
AWWA committees and assist in nominating qualified candidates for
committee appointments. ·
Provide reports of each AWWA Directors’ meeting and other
pertinent information to the Board in a timely manner. ·
Prepare a Director’s Report for each issue of SPLASH and
submit the article in a timely manner in accordance with the publication
schedule. ·
Attend all regularly scheduled and special meetings of the
Executive Board, unless acceptable notification has been provided to the
Chair or the Secretary-Treasurer of an unavoidable absence. ·
Coordinate all arrangements for the AWWA official
representative’s visit to the Section’s annual meeting. ·
Attend the AWWA Regional Officers Meeting as well as officer
meetings held during the AWWA annual conference, if possible. ·
Perform other duties that are identified by the Executive
Board. Approximate Commitment of Time: Term and Qualifications:
District Trustees of the Illinois Section AWWA will serve a
two-year term that commences on the last day of the annual ISAWWA
conference and terminates on the last day of the annual conference two
years following, or on the date his or her successor is installed as
District Trustee, whichever is later.
District Trustees will be members in good standing of AWWA and
the Illinois Section. Specific Duties: District
Trustees will ·
Attend all regularly scheduled and special meetings of the
Executive Board, unless acceptable notification has been provided to the
Chair or the Secretary-Treasurer of an unavoidable absence. ·
Serve as liaison for the Board to committees assigned by the
Section Chair. Encourage
committee chairs to attend meetings of the Executive Board or provide
reports of assigned committee activities to the Board at meetings of the
Board in the absence of the committee chair.
·
Encourage assigned committee chairs to provide reports to
the Editor of SPLASH on a timely basis in accordance with the
publication schedule. ·
Promote ISAWWA by participating in affiliated water industry
meetings and activities, such as small systems conferences,
teleconferences, and other events held within the district. ·
Identify local operator groups within the district and
attend regularly scheduled meetings of the operator groups, to the
greatest extent possible, as a representative of ISAWWA.
Advise the Executive Director of the membership and meeting
schedules of local operator groups.
Promote activities of and membership in the Illinois Section to
the local operator group members. ·
Identify individuals within the district as potential
candidates for office in the Illinois Section (e.g., District Trustee).
Provide names of potential candidates to the Chair of the
Nominating Committee or to the Executive Director. ·
Identify individuals within the district as potential
candidates to fill vacancies as a chair or a member of a committee of
the Illinois Section, and provide this information to the Executive
Director and/or committee chairs. ·
Assist the Executive Director and/or committee chairs to
identify locations to host Section-sponsored workshops, seminars or
teleconferences; and participate in Section activities scheduled within
the district to the greatest extent possible. ·
Assist the Chair of the Public Information Committee to
identify media sources within the district and provide information to
the Chair of the Public Information Committee of water industry related
activities within the district. ·
If possible, attend the Illinois Section Lobby Day in
Springfield as a representative of ISAWWA. ·
Represent the Section at the AWWA Regional Officers Meeting
as well as officer meetings held during the AWWA annual conference, if
possible. ·
Assist the Awards Committee Chair to identify potential
recipients within their district of awards such as 25-year awardees,
operator’s meritorious service, and other awards bestowed by the
Section at the annual meeting. ·
Perform other duties that may be assigned by the Section
Chair. Term and Qualifications:
The Secretary-Treasurer of the Illinois Section AWWA will serve a
one-year term that commences on the last day of the annual ISAWWA
conference and terminates on the last day of the annual conference of
the subsequent year, or on the date his or her successor is installed as
Secretary-Treasurer, whichever is later.
The Secretary-Treasurer will be a member in good standing of AWWA
and of the Illinois Section. ·
Attend all regularly scheduled and special meetings of the
Executive Board, unless acceptable notification has been provided to the
Chair or the Executive Director of an unavoidable absence. ·
Record the minutes of the Board meetings and distribute them
in a timely manner to the Board members prior to the subsequent Board
meeting. ·
If unable to attend a Board meeting, ensure that the
Executive Director will be available to record the Minutes of that
meeting, or arrange for another substitute. ·
Participate as a member of the Finance Committee. ·
Review the proposed budget prepared by the Executive
Director. ·
Attend the annual audit with Executive Director, if
possible. ·
Review the audit prepared every third year by an independent
Certified Public Accountant. ·
Ensure that reports of financial transactions are prepared
and provided to the members of the Board in a timely manner. ·
Represent the Section at the AWWA Regional Officers Meeting
as well as officer meetings held during the AWWA annual conference, if
possible. Approximate Commitment of Time: |
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| revised May 2004 | ||||||